Not enough time to read the whole guide?
This bullet point overview will help you to quickly understand the key points on how to optimise Software as a Service (SaaS) for your business.
Quick guide to SaaS
Quick guide to SaaS
Quick guide to SaaS
Intro to SaaS
There’s been a shift from costly traditional ‘boxed’ software to subscription-based SaaS, making software more accessible and flexible.
There’s been a shift from costly traditional ‘boxed’ software to subscription-based SaaS, making software more accessible and flexible.
There’s been a shift from costly traditional ‘boxed’ software to subscription-based SaaS, making software more accessible and flexible.
Traditional software required significant upfront investment; it was inflexible and prone to piracy, increasing costs for legitimate users.
Traditional software required significant upfront investment; it was inflexible and prone to piracy, increasing costs for legitimate users.
Traditional software required significant upfront investment; it was inflexible and prone to piracy, increasing costs for legitimate users.
Faster internet and better browsers now enable seamless, browser-based software delivery, reducing distribution costs and improving accessibility, leading to the rise of ‘Software as a Service’ (SaaS) solutions.
Faster internet and better browsers now enable seamless, browser-based software delivery, reducing distribution costs and improving accessibility, leading to the rise of ‘Software as a Service’ (SaaS) solutions.
Faster internet and better browsers now enable seamless, browser-based software delivery, reducing distribution costs and improving accessibility, leading to the rise of ‘Software as a Service’ (SaaS) solutions.
Benefits of SaaS
Affordability & predictability: SaaS eliminates large upfront costs, offering predictable monthly fees, and aiding budget management.
Affordability & predictability: SaaS eliminates large upfront costs, offering predictable monthly fees, and aiding budget management.
Affordability & predictability: SaaS eliminates large upfront costs, offering predictable monthly fees, and aiding budget management.
Scalability & flexibility: Businesses can easily adjust user numbers without investing in additional infrastructure, which is crucial for growth.
Scalability & flexibility: Businesses can easily adjust user numbers without investing in additional infrastructure, which is crucial for growth.
Scalability & flexibility: Businesses can easily adjust user numbers without investing in additional infrastructure, which is crucial for growth.
Reduced IT burden: Service providers manage infrastructure and updates, allowing businesses to focus on core operations.
Reduced IT burden: Service providers manage infrastructure and updates, allowing businesses to focus on core operations.
Reduced IT burden: Service providers manage infrastructure and updates, allowing businesses to focus on core operations.
Challenges of SaaS
Spiralling cost: Cumulative subscription costs can become substantial and lack of pricing control can lead to unexpected increases.
Spiralling cost: Cumulative subscription costs can become substantial and lack of pricing control can lead to unexpected increases.
Spiralling cost: Cumulative subscription costs can become substantial and lack of pricing control can lead to unexpected increases.
Tiered pricing issues: Essential features are often locked behind higher-priced plans, leading to necessary but costly upgrades.
Tiered pricing issues: Essential features are often locked behind higher-priced plans, leading to necessary but costly upgrades.
Tiered pricing issues: Essential features are often locked behind higher-priced plans, leading to necessary but costly upgrades.
Data control concerns: Your data sits on someone else’s infrastructure. Ensure reliable backup and data recovery is in place and verify the service provider’s data protection measures.
Data control concerns: Your data sits on someone else’s infrastructure. Ensure reliable backup and data recovery is in place and verify the service provider’s data protection measures.
Data control concerns: Your data sits on someone else’s infrastructure. Ensure reliable backup and data recovery is in place and verify the service provider’s data protection measures.
How to optimise your SaaS
Conduct a SaaS audit: Regular audits help manage expenses - identify all subscriptions, review costs, and find savings opportunities.
Conduct a SaaS audit: Regular audits help manage expenses - identify all subscriptions, review costs, and find savings opportunities.
Conduct a SaaS audit: Regular audits help manage expenses - identify all subscriptions, review costs, and find savings opportunities.
Categorise software: Classify software as essential, valuable but imperfect, replaceable, or redundant to gain clarity and optimise use and costs.
Categorise software: Classify software as essential, valuable but imperfect, replaceable, or redundant to gain clarity and optimise use and costs.
Categorise software: Classify software as essential, valuable but imperfect, replaceable, or redundant to gain clarity and optimise use and costs.
Develop an action plan: Cancel unnecessary subscriptions, transition away from replaceable software, and seek savings on essential tools.
Develop an action plan: Cancel unnecessary subscriptions, transition away from replaceable software, and seek savings on essential tools.
Develop an action plan: Cancel unnecessary subscriptions, transition away from replaceable software, and seek savings on essential tools.
Maximize vendor engagement: Engage vendors for training/support on underutilized software to enhance value.
Maximize vendor engagement: Engage vendors for training/support on underutilized software to enhance value.
Maximize vendor engagement: Engage vendors for training/support on underutilized software to enhance value.
Next steps
Share the full SaaS smart guide with a team member who has the ability to understand your current SaaS setup.
Share the full SaaS smart guide with a team member who has the ability to understand your current SaaS setup.
Share the full SaaS smart guide with a team member who has the ability to understand your current SaaS setup.
Encourage them to engage with our additional resources and to conduct a SaaS audit.
Encourage them to engage with our additional resources and to conduct a SaaS audit.
Encourage them to engage with our additional resources and to conduct a SaaS audit.
Check back in with them after a pre-agreed period to discuss their findings and make a plan of action for next steps.
Check back in with them after a pre-agreed period to discuss their findings and make a plan of action for next steps.
Check back in with them after a pre-agreed period to discuss their findings and make a plan of action for next steps.
Read the full guide
Tools & resources
Read the full guide
Tools & resources
Read the full guide
Tools & resources
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